Automation for Education sector

Higher productivity and fewer clerical tasks mean faster operations for the enterprise

Introduction

The education sector has started the move towards automation with technologies such as Robotic Process Automation to improve business performance and achieve better ROI. The pace of these advancements have recently picked up with latest RPA tools requiring limited implementation times.

RPA is a non-humanoid software robot offering a 24/7 virtual workforce that can perform any rule-based, workflow-driven or mundane time-consuming and costly clerical tasks, 10-20 times faster than a human. These software bots operate only on the UI level like a human, without API instrumentation or any security bypass deeming them perfect for various operational processes which require a security clearance.

A lot of manual labour and paper works can be entirely eliminated in the schools administration using automation, in turn helping staff to focus on crucial operations with better productivity and fewer errors.

Industry Challenges

Applications

Massive number of applications to be filtered and assessed on standards is the primary task in terms of time taken

Staff

Seasonal peaks has staff overburdened with responsibilities, and most being repetitive results in numerous errors

Increased Competition

In a world where time & money are crucial and competition is intense, saving time on monotonous tasks is the need of the hour.

Parent-Institute communication

Automated communications and information exchange is a thing of the present and relying on human capabilities alone does not meet the standard requirements.

Tracking payments

With the changing landscape of payment modes and means, automated means of tracking alone can benefit large scale operations.

Implementing an RPA Solution

The biggest obstacle for the education industry when implementing a RPA solution is the lack of technical expertise needed to deploy and integrate.

Consulting led approach with an Automation Score mechanism helps to prioritize delivery and bring optimal value for the business. Agile development methodology provides an opportunity to incorporate feedback into the development cycle further reducing the solution building phase.

Discover

Work with the client and SMEs to define requirements, scope, as well as the success criteria

Design

Solution designing, assessing risks, understanding hardware and software requirements

Automate

Phase includes Solution Architecture, Solution Build, Solution Test, Deployment Ready.

Transform

Phase includes Go Live, User training and Transition to customer support, Maintenance.

Easily Automated Areas

In every industry, there are some areas that are more suitable for robotic process automation, than others. The education industry is, of course, no exception. It has a number of areas where there is still a requirement for human creativity and expertise. However, it also has several areas where an automation bot can take the mundane work off the shoulders of people, leaving them free to spend their time on more productive pursuits.

Candidate Shortlisting

Automated check on each application based on the required criteria to provide a list of shortlisted candidates.

Course registration & Student On-boarding

Automated internal system updates as students register and are approved for courses.

Attendance Tracking

RFID card data is processed and automated anomaly communication along with complete reporting capabilities.

Student Grading and Assessment

Beyond OMR sheet assessments, RPA brings forth true automation in assessment and grading of a wider variety of questions.

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RPA, the emerging technology, is that catalyst which will truly transform and reshape how you will conduct business.

Explore the possibilities of RPA by understanding your automation score for specific business processes.

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